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The availability
module has been designed to record to details of availability from tonight to
any future date simple and efficiently. Data can be input directly by staff or
electronically by accommodation providers through the 'Availability Server'.
For staff input the screen can be accessed at any time with the use of a
user-definable 'Hot Key,' or from the toolbar using the mouse or with the
keyboard. There are a number of Setup configurations which can specify how you
want to use availability data and how it is displayed. If electronic updating is
utilised this is carried out as a background function and does not interrupt the
operator.
Entering availability manually is simple and straightforward. Accommodation
records can be marked as participating in the scheme and only those will be
available for updating. Simply select your establishment to bring up the
availability grid and a list of room types with dates is displayed. Simply click
in the appropriate day and enter the vacancies. Dates can be blocked to make
this quicker and easier for advance information.
The system is extremely flexible with the ability to record any room types and
takes into full account where a room accepts under-occupancy. The module also
indicates where price supplements are made.
A log is kept of when the data was last changed. This is recorded by date, time,
method and user.
This information forms the basis of any accommodation search process. Once a
clients requirements have been entered the resulting list of suitable
establishments is shown opposite. The coloured symbols clearly indicate the
state of availability with known availability highlighted in green, partial
availability in yellow and unknown in white. All entered availability can be
printed at any time enabling you to provide out of hours information if
required.
You are able to set how long data is considered current. This can be defined
from minutes to weeks, depending on how the system has been configured.
Non-current availability data is displayed but clearly shown in the search
result as potentially 'invalid'.
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